File this one under “Whoops!”
Incoming students at Baylor University School of Law will perhaps know more than they ought to about their future classmates, because administrators accidentally sent them a spreadsheet detailing each of their scores on the Law School Admission Test, undergraduate grade-point averages and the amounts of any scholarship awards.
The data also included prospective student’s names, addresses, telephone numbers, undergraduate institutions and ethnicities.
The spreadsheet was attached to an e-mail the admissions office sent out on April 3 to inform the class about an extension of the deadline for sending tuition deposits, said Frank Raczkiewicz, vice president of media communications for Baylor University. The deadline to pay the deposit was April 1, but a computer glitch prompted the law school to extend it until April 6, he said.
About seven hours after the e-mail was sent, the school sent a second message apologizing for the mistake, Raczkiewicz said, asking that recipients act professionally and delete the information from their computers.
“Last night we sent out an e-mail to a small group and apologized to them for the unfortunate mistake,” he said on April 4. “Fortunately, there were no Social Secur ity numbers or anything else like that in the e-mail.”
The e-mail was sent to 400 applicants accepted by the law school, Raczkiewicz said.
The Family Educational Rights and Privacy Act prohibits institutions that receive funding from the U.S. Department of Education from disclosing academic records without the student’s consent.
Contact Karen Sloan at firstname.lastname@example.org.