Many businesses today are conducted entirely by e-mail, sometimes through employees’ individual e-mail accounts. And you’ve most likely been in this spot: Often, the only place to find correspondence, contracts and other business records is in the electronic inboxes of everyone who works for a company.

This is certainly convenient, because it lets all employees who need materials in their inboxes keep working, wherever they may be, without being tethered to a particular office and or cabinet full of paper files.