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A New York law school’s admissions office was dismayed to discover last week that it had printed academic calendars for its entering class of 2006 on the back of internal admissions reports containing the personal data of more than two dozen applicants. Henry W. Haverstick III, dean of admissions and financial aid at Brooklyn Law School, said that though the numbers were small and the information released was not “harmful”-no Social Security numbers were disclosed-the incident was no less regrettable. “It was a duplication error: Something got printed up on what we thought was blank paper but it wasn’t,” Haverstick said. He added that the office decided to tell the students rather than cover up its mistake. “The best thing in a situation like that is to own up to it, don’t try to hide it and to get the information out right away to the people who are affected by it,” he said. Alarming phone call The admissions office mailed the calendars in orientation packets to 495 students in the 2006 entering class on Aug. 1, the dean said. On Aug. 3, a student who had received the orientation packet called to tell the admissions office that there appeared to be confidential information printed on the back of the academic calendar for the upcoming semester, he said. An investigation indicated that the personal information of 27 applicants-three expected students and 24 students who had declined admissions offers-out of a pool of about 5,000 total applicants was printed on the back of the calendars. An e-mail the admissions office sent to the 27 applicants on the morning of Aug. 4 stated: “Specifically, it cited your internal Brooklyn Law School account number, your name, college attended, high LSAT score, undergraduate degree-school GPA, your application status here, merit scholarship award status (if any), gender and ethnicity, as well as several internal index calculations. While some of the data appear coded, some are in plain text.” Haverstick said that “we followed that up by making personal phone calls to the three members in the expected enrollment to explain the problem to them. Each of the three was very understanding about the situation.” The office will ensure that this doesn’t happen again “by making sure that outdated internal reports are rounded up and promptly shredded-such that outdated reports aren’t in people’s offices that might get put into a copy machine,” Haverstick said. The admissions office sent e-mails to the 495 members of the entering class explaining the situation and asking them to destroy the calendar, he said.

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