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Top Ten Tips Under Sarbanes-Oxley, electronic record retention is now more important than ever. Here’s how to help your company comply: 1. -Make electronic data management a business initiative, supported by corporate leadership. 2. -Keep records of all types of hardware and software in use and note the locations of all electronic data. 3. -Create a document review, retention, and destruction policy, which includes backup and archival procedures, record custodians, and a destroyed documents “logbook.” 4. -Create an employee technology use program that includes procedures for written communication protocols, data security, employee electronic data storage, and employee termination and transfer. 5. -Clearly document all company data retention policies. 6. -Document all ways in which data can be transferred to and from the company. 7. -Regularly train employees on your data retention policies. 8. -Implement a litigation response teamcomprised of outside counsel, corporate counsel, human resources personnel, business line managers, and IT staff membersthat can quickly update any document destruction policy. 9. -Be aware of electronic “footprints.” Delete does not always mean delete, and metadata (data about data) is a fertile source of information and evidence. 10. -Cease document destruction policies at the first notice of an impending lawsuit or reasonable anticipation of a suit.

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